Adding Materials to an Internal Job

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Adding Materials to an Internal Job

Use this option to add the items that are used to make up an internal job. This option posts materials directly to the internal job in MJC.

Technical Tip

There are several other ways to post materials to jobs:

you can post materials in batches using the Batch Materials program in MJC - refer to "Transactions – Batch Materials"
you can post an item line to multiple jobs using the pre-allocation method when you receive goods in MDS - refer to "Enter Goods Received Line - Allocations (v2.7)"
you can post an item line to a single job using the Alternate Job Interface when you receive goods in MDS - refer to "Goods Received - Edit - Alternate Job Interface".

A summary of suppliers’ invoices can also be posted to a job through MDS Goods Received - refer to "Goods Received - File - Post Summary to Jobs Costed".

Materials posted directly to jobs or via Goods Received in MDS can be partly or completely moved from one job to another with a full and comprehensive audit trail.

MJC only allows the posting of material receipts through MDS if the job’s status is assigned as Active. Inactive jobs cannot be posted against unless the job’s status is first changed to Active.

Reference

For information about receiving goods for MJC jobs through MDS, refer to "Receiving Goods for MJC Jobs".

You can only add materials to internal jobs before the job has been posted to the General Ledger (refer to "Completing Internal Jobs").

To add materials directly to an internal job:

Display the Enter Internal Job screen for the job you want to add materials to.

Refer to "Maintaining the Internal Job Header".

Select the Accept button or press F2 to proceed.

Micronet displays the Internal Job Entry screen.

Technical Tip

By default, the Internal Job Entry screen is set to add or edit materials for a job. You can also add or edit text or labour, depending on the option selected under the EDIT menu on this dialogue - ITEM, TEXT or LABOUR. For more information about the other two options, refer to "Adding Text to an Internal Job" and "Adding Labour to an Internal Job".

If you want to:

add an item to the job, select the Add button
insert an item in the job, select the line below where you want the item inserted then select the Insert button
delete an item from the job, select the item then select the Delete button
edit an item, double click on an item or select an item then press Enter.

If you selected to add, insert or edit an item, Micronet displays the Add Items to Job screen.

Technical Tip

You can add or view narrative text for an item by pressing F5 – see to "Adding or Viewing Narrative Text".

Complete the following fields:

	Field	Value
	Job Number	Micronet displays the job number for the selected job.
	Item Number	Enter the item number to be posted against the job. You can also press Tab or Enter to select an item.

Technical Tip

If your user security is setup to allow the creation of temporary items during transaction processing, Micronet displays a Create Item button to the right of the Job Number field. Refer to "Add Items to Job - Creating Temporary Items" for more information about creating temporary items.

	Description	Micronet displays the description of the selected item. You can change this description if required. Normally, this would only be changed for the posting of non-inventory items.
	Warehouse	Micronet displays your default warehouse as set in your user security.
	Free Stock	Micronet displays the quantity of stock on hand in the selected warehouse.
	Stage	Micronet displays the default stage for this job as set in the Department master file (refer to "Adding a New Department"). Normally this would be set to 1. You can delete this and enter another stage if required. You can also press Tab or Enter to select a stage.

Reference

If your job has multiple stages and you haven't created them yet, see "Internal Job Entry - Stages".

Supplier

Micronet displays the normal supplier for the item. You can enter a different supplier number, or press spacebar then Enter to select a supplier.

If the item was assigned to the job through the MDS Goods Received program, Micronet automatically displays the supplier number.

Date

Micronet displays today's date. You can change this if required.

Qty Req

Enter the total quantity of the item needed for this job.

Reference

If your company is configured for multiple bin locations and your userID allows you to edit bin locations, Micronet displays the Bin Locations and Quantities screen. Refer to "Add Items to Job - Selecting Bins and Quantities" for more information.

If Micronet has been setup to use the Main Bin Only or Priority Order and you do not have authority to edit bin locations, the selection of bins will be automatic and performed in the background.

Qty Used

When you enter a value in the Qty Req field, Micronet checks the stock available. If sufficient stock is available, this field displays the same quantity as the Qty Req field. If there is not enough stock available, Micronet displays the quantity available.

You can change this amount if required.

Technical Tip

If the Default Used Qty to Zero on Jobs field on the MJC General Configuration screen is set to Yes (see "Edit - Applications - MJC - General"), Micronet will always default to the Qty Used to zero and the Qty Order to the quantity entered in the Qty Req field, ignoring stock availability. This includes when kit items on a job line are exploded.

Qty Order

If not enough stock is available, Micronet displays the difference between the values in the the Qty Req and Qty Usedfields.

The Automatic Purchase Orders program in MDS scans this field and adds the amount entered to any automatic purchase order for this item. Automatic purchase orders are displayed for confirmation before they are printed or faxed to suppliers. For more information about automatic purchase orders, refer to "Inventory - Automatic Purchase Orders".

You can also create a manual purchase order for the item if required (refer to "Inventory – Purchase Order Creation").

Unit Cost

Micronet displays the unit cost for non-inventory items so you can enter the correct cost for the item being posted. You cannot enter a unit cost for normal stock lines.

Line Total

Micronet displays the total cost for this item, i.e. the quantity used x the unit cost.

Optionally, you can perform any of the following edits or actions on the Add Items to Job screen if required:

select and/or allocate the actual item being added to the job from a list of FIFO/serial number entries – refer to "Add Items to Job - Serial"
enter user defined questions – refer to "Add Items to Job - User Q"
pre-allocate the item from a purchase order to the job or request a transfer of the item from another warehouse – refer to "Add Items to Job - Allocations"
perform an inquiry on the item – refer to "Add Items to Job - Inquiry"
move materials from the current job to another job – refer to "Add Items to Job - Change Job"
enter free text for the job – refer to "Add Items to Job - Text"
enter labour for the job – refer to "Add Items to Job - Labour".

When you have finished adding or maintaining the item details, select the Accept button.

If you added an item to the job, Micronet redisplays the Add Items to Job screen so you can add further items if required.

Technical Tip

If you added a kit item in a Manufactured category to the job/estimate (not a sub-assembled kit item), when you select Accept Micronet displays the Read Kit screen.

In the Explode Kit field, select Yes if you want Micronet to break the Bill of Materials (BOM) up into its component items, or select No to leave the master kit item intact on the job. If you explode the kit, each component item can then be edited as required.

If you select to explode kit items and the Default Used Qty to Zero on Jobs field on the MJC General Configuration screen is set to Yes, the Auto Purchasing field on this screen will default to Yes - All Stock – see "Edit - Applications - MJC - General".

Warning

Once a kit has been exploded, it cannot then be reassembled at a later time.

Technical Tip

If you change the Qty Used field to a quantity that is greater than the quantity available, Micronet displays a message warning that this will cause stock to go negative. Select OK to clear this message and update the Qty Used if required. If you leave the quantity unchanged, another negative stock warning may be displayed when you save the job or post to the General Ledger depending on your company settings (2.8 feature).

When you have finished adding items to the job, select the Cancel button.

Micronet redisplays the Internal Job Entry screen showing the items, text and labour posted to the job at the bottom of the screen.

Continue processing the job by completing the steps required in the "Internal Jobs Overview".